PaperCut MF is a powerful print management solution to enable, track, manage, and secure your printing, copying, and scanning.
Software that uses the power of your devices for good — easy, secure, and waste-free printing.
Why PaperCut MF?
Encourage responsible printing, while gaining control over your printing costs and environmental impact by cutting paper & toner costs. PaperCut MF allows users to select the appropriate account and apply the charge directly from the MFP interface, making tracking and invoicing simple and precise.
PaperCut MF at a Glance
- Digitize documents
- Manage your print environment
- Save money and the planet
- Secure your printing
- Integrate with third-party systems
- Manage 3D printing and Print Rooms
- Give users power
Create Smart, Searchable Documents
Convert hard documents into digital masterpieces with just a couple clicks, with Scan Actions applied. Empower users to set up scan workflows by user or group, with their settings and scan destinations following them to any compatible MFP in real time. Turn unlimited scans into text-searchable and editable smart documents to retrieve information easier than ever with OCR (optical character recognition). You can process these intelligent files either in the cloud or locally on site with PaperCut MF’s right out of the box one-click OCR.
Scan to Email and Folders
Quickly scan documents directly to the user's email account, or to pre-configured personal and network folders with just one click. Files will no longer go to one unorganized “Scanned Documents” folder, causing users to waste time searching for documents.
Scan to Cloud Storage
Take your scans and sends them to the cloud storage service of your choice, like Google Drive, OneDrive, SharePoint Online, Dropbox, and many others, with Scan to Cloud Storage. All scan jobs and data are securely encrypted with signed certificates and transmitted over HTTPS, following industry best practices for security.
Manage your print environment
Web-based admin dashboard
PaperCut MF lets you easily manage the printing environment from any network location. With built-in, browser-based administration access, you'll find it easy to create and modify user accounts, allocate print capacity plans and quotas, add or remove printing devices, update firmware and security patches, control environmental impact and much more - all with a single, convenient dashboard.
Save time and frustration with PaperCut MF’s innovative Print Deploy feature. This powerful software automates the time consuming task of setting up print queues and deploying print drivers on networked computers.
Mobile printing and BYOD
PaperCut BYOD allows employees, contractors and visitors to easily print from any device - smartphone or tablet - running iOS, Android, Chrome OS, Microsoft Windows or macOS - and it works seamlessly with applications such as Microsoft Office 365. PaperCut Mobility Print gives you all the tools you need to ensure your business runs smoothly, without compromising security.
Save money and the planet
With PaperCut MF reporting, you can get complete visibility over print and copy activity in your organization. It provides more than 80 pre-built reports for detailed analysis, but administrators have the flexibility to build custom reports too. Reports can be scheduled to email out on a regular basis, saving time and effort.
PaperCut MF print policies allow you to monitor, administer and manage printing and copying across your organization. Based on user, department, class or client, it automatically enforces rules and controls excessive printing by suggesting environmentally friendly options. Start out lightly by suggesting double-sided or grayscale printing or add firm rules to restrict behavior and reduce waste.
Customize your print policies to reduce wasted paper and support your organization’s need for sustainability. Our advanced scripting options allow you to create print and copy policies specific to your office’s needs, such as routing complex jobs to more efficient, high volume printers or restricting users’ functionality.
Designate different costs for print settings, such as color versus grayscale, single-sided versus duplex, and printer P versus printer C.
- User Pay-for-Print
Print quotas can be used to manage print costs and streamline budgets, by setting users or groups up with quotas by applying credit to their account. This can be a recurring allocation per semester, quarter, month, or hour - or even implement a “use it or lose it” policy. Integrate with one of many third-party payment gateways - such as PayPal, Authorize.Net, RBS WorldPay and CyberSource - to enable users to transfer balance directly from their bank to their PaperCut account, or give users quick and easy print credit by using prepaid/ top-up cards.
- Client Billing
PaperCut MF’s Client Billing feature can be used to track and bill project costs, allowing your business to invoice clients for the work it does. Each time a job is initiated and then sent to one of your clients, select their account and the charge will be applied to their balance, making tracking and invoicing simple. PaperCut integrates with a variety of third-party legal and accounting systems so you don’t need to change your existing setup to get started, making client billing quick and easy!
Secure your printing
PaperCut MF supports end-to-end encryption on the network, so that your data is protected at every stage of printing. This means not just security at the printer, but from a user’s device (allowing users to print from anywhere) to the print server, and from there to the printer.
PaperCut MF provides a secure and flexible way for users to login with a variety of login options. Accounts can be created with a unique ID and password, scanned ID card or badge, or integrated with biometric hardware for the most secure level of identification.
Watermarking and Digital Signatures
Watermarking is a powerful way to educate your users about the value of a document lifecycle management. By adding a digital signature to every printed page, you can ensure that documents are tracked every step of the way - from creation through delivery.
Secure Print Release
The Secure Print Release feature keeps confidential documents secure and reduces wasted paper with a secure and efficient workflow. All print jobs sit in a holding state until the user walks up to the multi function device (MFD), logs in, and approves its release.
- Find-Me Printing
Find-Me Printing is the secure, convenient way to print from your PaperCut MF account. With Find-Me Printing, you'll reduce the need for IT administrators to manage multiple print drivers and queues, reduce waste by up to 20% in busy office environments, and minimize inconvenience when printers are in error by letting users easily select another printer. Find-Me Printing allows users to print to a shared printer queue, and they can then walk up to any printer they want, authenticate and release their job under their strict supervision.
Empower administrators to browse and review the content of print activity in their environment. PaperCut MF goes beyond traditional tracking and reporting by offering a range of profiling and auditing tools that help you to manage the printing environment
Integrate with third-party systems
Amp up your existing business structure with the added support of PaperCut MF. With one of the biggest collections of third-party integrations around, you can connect to payment gateways, accounting systems, legal practice management software, coworking management software, and more.
PaperCut MF enables real-time, online payments via credit card using leading payment providers - like PayPal, Authorize.Net, RBS WorldPay or CyberSource. It also supports closed or internal payment systems like college fund accounts. Hardware gateways are available to support a range of cash loaders, self-service kiosks, and bill and coin boxes
Manage 3D printing and Print Rooms
Streamline the process of managing a 3D print environment. Enabling users to submit complete job requests and track their progress, while giving operators the tools to stay on top of orders they need to process, and even communicate with users. These services can also be extended to CNC machines, laser cutters, or any other equipment your lab offers can all be set up. And since it’s PaperCut, you can also allocate users’ costs to their traditional printing quotas, and run consistent reporting.
PaperCut MF streamlines and automates all print room activity, from job ticketing to completion and billing. With a simplified workflow, PaperCut MF makes your business more efficient while saving you time and money.
Give users power
Monitor and control all actions directly on your MFD: print, copy, scan, and fax. With PaperCut MF, users have power at the device to:
- Authenticate with username and password, pin, or card swipe
- Select specific jobs to release or delete
- Allocate jobs to a personal or shared account
- Change print settings, including color versus black and white, single-sided versus duplex, or quantity of copies
- Select scan destinations like email, folder, Google Drive, SharePoint Online, or many more
- View account balance
- Select what language the device displays in
Control from Computer, Tablet or Smartphone
PaperCut MF provides end users with access to a suite of web tools that allow them to manage and check their account balance, view prior transactions, and choose from 30 languages when interacting on the PaperCut web interface. You can even brand the users' interface with custom colors, logos, and messaging to support your organization’s spirit.